Privacy Policy

Data is collected and processed by the association DOJOLAND ("DojoLand"), registered under No. ASSO-110343 in Benin's Register of Associations and Foundations, with its head office in Cotonou (Irédé, 157/Akanni, 2nd arrondissement). For any question, contact us at info@dojo-land.com or on WhatsApp at +229 40 88 28 28.

• Identity and contact: first name, last name, nickname (optional), date of birth, gender, city, country of residence, citizenship, WhatsApp phone number, email address (optional).
• DojoCert registration: sports practiced, club, coach, role (athlete, coach + athlete or coach), profile photo.
• Social media (optional): links to your Instagram, Facebook, YouTube, TikTok profiles.
• Safety: emergency contact (optional).
• For minors: name and phone number of a parent or legal guardian.
• Change requests: the message you send us to correct your information.
• Academy membership: academy attended, discipline followed, subscription plan and validity dates, registration date, the number of the access card (NFC) assigned to you.
• Attendance: dates, times and place of your visits to classes, recorded at the entrance by the access card or by staff.
• For coaches, professional or amateur athletes and employees: identity and contact details, disciplines taught or practiced, attendance.
• Browsing: anonymous, aggregated visit statistics (see "Cookies and analytics" below).

This data is used to verify your identity, create and manage your DojoCert card, organize training and competitions, keep you safe during classes, and reach you by WhatsApp or, if you provided it, by email (to contact you and, in the future, send you our newsletter, which you can unsubscribe from at any time). For academy members, it is also used to manage registrations and subscriptions, record attendance at the entrance, check access to classes and let you know when your subscription is ending, including by WhatsApp from the academy's main number.

Processing relies on your consent, given when you register for DojoCert or the academy, and on the management of your membership. You can withdraw this consent at any time, without affecting processing already carried out before the withdrawal.

For any athlete under 18, registration requires the name and phone number of a parent or legal guardian, who must be informed of the registration and agree to it. Depending on age, the parent or guardian fills in the registration (young children) or the minor does (teenagers): in both cases, a checkbox confirms that the parent or guardian is aware and agrees. One WhatsApp number can register several minors (it is then the parent's or guardian's number), but only one adult. A minor's photo is never displayed publicly: an illustration is used instead, and the photo is used only internally and for DojoCert+ verification.

Public pages (the DojoCert directory and the membership card) show only: first name and surname for adults (first name and surname initial for minors), nickname, photo (the one you provided if you are an adult, an illustration if you are a minor), sports, club, coach, your role, your DojoCert status and your age. Your phone number, email address, date of birth, city, country of residence, citizenship, contacts are never public. Neither are your social links, except, for an adult, if we display them on your card at your request. You can ask us to change or remove this information at any time. You choose at registration whether to appear in the public directory. The newsletter is only sent to people who asked for it, and you can unsubscribe at any time.

Your data is accessible to the DojoLand team, as well as our technical providers: Twilio (WhatsApp verification, United States), Supabase (database and photo hosting) and Vercel (site hosting, United States). These providers only use your data to deliver their service to us, never for their own purposes. Within the academy, access to data is limited to managers, each with a personal account and rights limited by role.

Twilio, Supabase and Vercel may process data outside Benin. These transfers are covered by these providers' data processing agreements, and the declaration and authorization steps with the APDP are in progress. Here is the list of our technical providers:

We keep your data for as long as your DojoCert registration is active, then for 3 years after your last activity, unless you ask us to delete it sooner. For academy members the period is the same: during membership, then 3 years after the last visit. Technical database backups are kept for 30 days.

We protect your data with appropriate technical measures (access restricted by role, personal accounts with two-factor authentication, edit history, encrypted connections) and will inform the competent authority and affected individuals in the event of a data breach affecting your information.

• Access your data and get a copy of it.
• Have inaccurate information corrected.
• Request that your data be deleted.
• Object to processing or withdraw your consent at any time.
• Request that your data be made portable.

To exercise these rights, contact us at info@dojo-land.com or on WhatsApp. To correct information you can also use the "Update my information" form at the bottom of the DojoCert page. We reply as soon as possible.

You can also file a complaint with Benin's Data Protection Authority (Autorité de Protection des Données à caractère Personnel, APDP), the competent supervisory authority.

Our site uses Vercel Analytics, an audience measurement tool that sets no cookie and collects no data that could identify you personally. A functional cookie may remember your language (French or English). The admin area uses login and language cookies, reserved for the DojoLand team. The DojoCast page shows video thumbnails hosted by YouTube (Google): your browser then contacts YouTube's servers to load them.

Association DOJOLAND (No. ASSO-110343), head office: Irédé 157/Akanni, 2nd arrondissement, Cotonou, Benin. info@dojo-land.com, +229 (01) 55 93 77 77 (Fidjrossè), +229 (01) 40 88 28 28 (Akpakpa).